Executive Assistant

Phoenix, AZ
Posted: 2020-01-03

Description:

Entravision Communications Corporation (NYSE: EVC), one of the fastest growing Hispanic multi-media companies, seeks an Executive Assistant for our Phoenix, Arizona stations.  This position is responsible for handling a wide range of administrative and executive support related tasks, including, but not limited to, calendar management, project and event coordination, supporting management, digital/social media sales, front desk reception duties, backup accounting and finance department. Also responsible for general office duties such as maintaining office inventory, shipping/receiving coordination, and filing reports. The ideal candidate will be mature and experienced, able to handle high volumes of work and demands, and enjoy the administrative challenges of support. This is a Full Time position, Monday through Friday. Actual hours and schedule may vary.

 

Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.

Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.

Responsibilities:

Essential Functions:

  • Gives direct support to the SVP, including prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner.
  • Works closely with executives to coordinate and launch corporate projects as assigned.
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients and affiliates, to coordinate a variety of complex executive meetings with constant awareness of daily schedule.
  • Manages and coordinates special events.
  • Booking travel arrangements including airfare, hotel, and car rentals.
  • Accurately completes and tracks monthly expense reports.
  • Coordinates, orders, and picks up executive group meals as needed.
  • Maintains stock of office/kitchen supplies, stationary, office refreshments, etc.; make other purchases as directed.
  • Coordinates shipping/receiving as needed.
  • Manages & coordinates monthly meetings calendar and conference room calendar.
  • Maintains TV FCC Files and files Quarterly Reports electronically and in hard copy as required by FCC.

 

The ideal candidate will be/have:

  • A proactive and independent work ethic
  • Superior organizational skills
  • Flexibility and multitasking
  • Ability to interact with staff in a fast-paced environment, sometimes under pressure
  • A high level of professionalism and confidentiality is crucial
  • Expert level written and verbal communication skills
  • Strategic thinking
  • Attention to detail

Requirements:

  • 3-5+ years experience supporting at the executive level
  • Bilingual Spanish/English with writing and translation skills imperative
  • Calendar management skills, including coordination of complex executive meetings
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Google Mail/Docs
  • Support Experience in the broadcast media industry, sales, or marketing environment
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Contact:

To apply for this position, please visit Phoenix Executive Assistant

Job posted by an Equal Opportunity Employer

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