KOOL Promotions Coordinator/Receptionist

Posted by Entercom

Phoenix, AZ
Posted: 2019-05-06


KMLE-FM has an immediate opening for a KOOL Promotions Coordinator/Receptionist for our Phoenix location!


Promotions Responsibilities:

  • Prepares and obtains approvals from Station Attorney on all   rules pertaining to KOOL contests
  • Prepares KOOL contest/compliance paperwork including but   not limited to: Payola forms, Prize Provider Agreements, Label   Contest Agreements, Contest Rules, Material Terms
  • Communicates weekly prize and contest information to station staff for KOOL
  • Assists in the planning, creation and execution of KOOL-   exclusive and non-exclusive events
  • Creates proposals for promotions
  • Prepares contest folders for closing. Reviews, signs off and   files them when finished
  • Prepares online and text contest orders for digital. Creates text contests.
  • Organizes all digital promotional activity through Trello   including  submitting online and text contest web PO’s
  • Writes on-air and online contest copy and administrates   contest  execution through PromoSuite
  • Creates KOOL promotional recaps
  • Schedules promotion assistants for KOOL events using Shiftplanning
  • Enters KOOL events in to Outlook and Shiftplanning
  • Schedules KOOL On-Air personalities and sends meeting invites
  • Prepares KOOL event 1-sheets
  • Create contest posts and event posts
  • Calls winners when prizes are ready for pick up
  • Creates material terms for contests
  • Pulls winners for KOOL text, online and on-air contests
  • Grabs prizes from Prize Closet for listeners
  • Manages all aspects of promotions though PromoSuite   including entering contests, prizes and scheduling contests for in-studio giveaways
  • Manages the Prize Closet inventory for KOOL
  • Writes Weekly E-Blasts for KOOL
  • Handles listener inquiries: returns phone calls and emails   pertaining to contest questions
  • Works with the Account Executive(s) to make sure KOOL sales   promotions are executed properly
  • Tracks down missing prizes for KOOL contests and keeps track of prizes not in-house
  • Works with Assistant Director, Marketing & Promotions to plan   out Day of Events schedule for non-station exclusive events
  • Coordinates and implements promotions at remotes, appearances, van hits
  • Attends Station events and supervises when needed
  • Looks for additional opportunities where Station may grow in the area of visibility, revenue and community service
  • Other duties as assigned by the Director of Marketing & Promotions

Receptionist Responsibilities:

  • Greet clients and visitors in a professional manner
  • Answer phones and route calls to the proper personnel or take   messages when required
  • Provide callers with information, such as the address, directions to   the Station’s location, fax numbers, website information and other   related information.
  • Receive and distribute incoming mail/overnight packages; post out-going mail
  • Provide clerical support to various departments as needed
  • Assist with listener inquiries, pulling prizes, calling winners and helping to manage prize closet inventory reports
  • Complete assigned affidavits in a timely manner
  • Open accounts receivable checks that arrive in the mail and prepare daily check log
  • Additional duties and responsibilities may be assigned as necessary.


  • We are looking for someone with 2+ years of prior promotions/receptionist experience.
  • Position requires excellent phone etiquette as well as exceptional verbal communication skills.
  • The ability to multi-task is required as is the ability to organize and manage workload.
  • A professional appearance and punctuality is required.
  • Knowledge of MS Office is preferred. High School Diploma or GED required.  

PHYSICAL REQUIREMENTS:  While performing the duties of this job, the employee is frequently required to talk, hear, stand, sit, walk, use hands, reach with hands/ arms and manipulate a switchboard and a computer keyboard. May occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Job requires a majority of the work day to be spent sitting.


NOTE: The statements herein are intended to describe the general nature and level of work performed by employees, but is not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and subject to change at the discretion of the employer.

Please have interested candidates visit our web site at https://entercom.avature.net/careers/JobDetail?id=14277 to apply.

Consistent with our Equal Opportunity Program, we request that you advise us of any candidate, including disabled persons, minorities or women, you believe may be qualified for this position and advise interested parties to apply as indicated. 

Job posted by an Equal Opportunity Employer